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Posting Details

Posting Details

Reference Number 07-25245
School Name Wharton School
Org Executive Education
Posted to the Web 04/05/2017
Posted Job/Salary Grade 026
Employment Type Exempt
Hours 0
Position Type Full Time
Position Schedule M-F, plus early mornings/late evenings/weekends
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The World’s First Business School

In 1881, American entrepreneur and industrialist Joseph Wharton established the world’s first collegiate school of business at the University of Pennsylvania.

Wharton’s pioneering vision was to produce graduates who would become “pillars of the state, whether in private or in public life.” The Wharton School maintains a long tradition of educating visionary business leaders in academia, business, government, and not-for-profit organizations.

Today, Wharton has expanded the scope of this vision to become the most comprehensive source of business knowledge in the world – with over 225 faculty members, 95,000 alumni, 5,000 students across 10 academic departments, 20 research centers, and more than 9,000 executive education participants annually.


Reporting to the Executive Education’s Senior Associate Director of Administrative Operations, the Associate Director is the primary operational resource for the Executive Education faculty and other thought leaders and is responsible for compensation, travel expenditures, tax documentation, and vendor engagements arising from faculty, consultants, facilitators, and guest speakers delivering Wharton Executive Education Programs. The position demands unique policy knowledge and administration skills to assure conformity with University policies while meeting all the needs of presenters to ensure their continued participation in Wharton Exec Ed. The role also requires a vigilant monitoring of processes, ability to generate and analyze data related to faculty teaching trends/compensation, and the ability to identify and implement policy and process changes.

This individual will be responsible for coordinating and scheduling travel for Faculty who teach in Exec Ed programs domestic and abroad, as well as completing reimbursements for travel.

Manage process for securing VISAs for faculty who travel on behalf of Exec Ed for programs and/or client meetings. Ensure VISA requirements and process are communicated to faculty in a timely, efficient and succinct manner. Manage all follow up efficiently. This position will also manage the process for securing staff VISAs.


A Bachelor’s degree and 2-3 years of experience or equivalent combination of education and experience.

Demonstrated experience managing compensation and payroll deadlines in a fast-paced environment (academic environment preferred). Experience working with faculty and thought leaders is ideal. Strong comfortability and ease using technology to include payroll management systems, databases, and client relationship management tools. Understand of accounting standards. Strong interpersonal, written, and verbal skills required. Detailed oriented. Experience with travel management.

Independent, self-starter who is an analytical leader with mature business judgment and results oriented. Self-starter who works collaboratively across teams.

Relevant experience managing payroll and payroll deadlines. Understanding of accounting principles. Experience managing budgets.

Strong comfort with and ease using technology to include experience with and use of payroll systems, databases, client relationship management tools, and travel systems. In addition, experience with Concur, CRM, Outlook and other systems.

Strong attention to detail with an ability and comfort working in a fast-paced, results-oriented environment. Highly organized and accurate execution on timelines and deliverables.

Excellent problem solving and innovative thinking to achieve organizational objectives.

Excellent written and verbal communication skills with high professional and tactful demeanor. Aptitude for public speaking.

Proven ability to work within a team environment and on project teams. A strong desire to contribute and work collaboratively to achieve goals.

Experience acting in lead capacity.

*Willingness and ability to work outside of normal business hours in order to meet deadlines/organizational objectives. This may include working early mornings/late evenings/weekends.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents